Georgia Criminal History Check System (GCHEXS)

The Georgia Criminal History Check System (GCHEXS) allows authorized users to receive eligibility determinations for employment, licensing and services. Authorized users include those associated with one or more of the following:

• Long-term care facilities
• Structured family care program
• Medicaid high risk providers 
• Narcotic treatment program

Long-Term Care Facilities permitted to use GCHEXS:

• Adult day care
• Assisted living
• Home health
• Hospice
• Intermediate care homes
• Nursing homes
• Personal care homes
• Private home care

Health Care Facility Rules, and Regulations for criminal background checks require state and federal fingerprint-based criminal history background checks for prospective owners, owners, administrators, directors, managers, and job applicants who have direct access to clients. 

“Direct access” means having, or expecting to have, duties that involve routine personal contact with a patient, resident, or client, including face-to-face contact, hands-on physical assistance, verbal cuing, reminding, standing by or monitoring or activities that require the person to be routinely alone with the patient’s, resident’s, or client’s property or access to such property or financial information such as the patient’s, resident’s, or client’s checkbook, debit and credit cards, resident trust funds,

Owners or administrators of long-term facilities may request a facility account in GCHEXS by submitting the GCHEXS Facility Account Registration form below. Staffing agencies providing employees to long-term care facilities will need to submit a copy of the contract between the staffing agency and the long-term care facility prior to accessing GCHEXS. 

Once a facility account is created, GCHEXS users will be able to enter background check applications, check registries such as the federal OIG List of Excluded Individuals and GA Professional Licenses and access and print employment eligibility determination letters.

Exempt positions listed on the  Chart of Professional Exemptions from the Background Check Requirements  are not required to be entered into GCHEXS as long as the employer checks with the applicable licensing board to verify that the license is in good standing.  

GCHEXS Facility Account Registration

LTC Background Check Frequently Asked Questions  

LTC Background Check Program Disqualifying Charges

Any additional questions regarding fingerprinting or the background check process can be sent to: [email protected]

Structured Family Care Program

Caregivers will need to register and enter their own application in the Applicant Background Check (ABC) Portal: https://www.dch.gchexs.ga.gov/Applicant/. This portal is only for caregivers, Providers/Case Managers should not enter the applications. 

Once the application is submitted by the caregiver, the applicant will receive an email to schedule a fingerprint appointment. When fingerprints are submitted, the GCHEXS has received the results of the criminal history record check, a determination will be available within 10 – 15 business days.

Provider/Case Managers, you do not need access to GCHEXS to retrieve the eligibility determination. You will access the caregiver’s determination on the Caregiver Registry: https://www.dch.gchexs.ga.gov/Applicant/Caregiver/Search. The caregiver should provide you with their background check number, which they can locate in their ABC account.

Applicant Instruction Form for SFC

Any additional questions regarding fingerprinting or the background check process for SFC can be sent to: [email protected]

Medicaid High Risk Providers 

 Medicaid High Risk Providers must first begin the application process through the Medicaid Management Information System. Facility/Owner information from the application will be sent electronically to GCHEXS within 24-48 hours. Once GCHEXS receives the information, the individual requiring a fingerprint-based background check will receive an email from the IdentoGo system with a link to schedule a fingerprint appointment. Once fingerprints have been submitted and the criminal history background check process is complete, GAMMIS will receive the eligibility determination.

Any additional questions regarding fingerprinting can be sent to: [email protected]

Narcotic Treatment Programs

Criminal Background Checks for Applicant/Owner are required prior to the issuance of any new license. The applicant of the business or agency applying for the license shall be required to submit a records check application so as to permit the Department to obtain a criminal history background check. After initial licensure, the owner shall be required to submit evidence of a satisfactory background check to the Department every three (3) years.

 111-8-53 RULES AND REGULATIONS FOR NARCOTIC TREATMENT PROGRAMS 

  Narcotic Treatment Program Frequently Asked Questions (FAQ)   

Any additional questions regarding fingerprinting can be sent to: [email protected]

Contact Information