Medical Records Retrieval Rates

Pursuant to O.C.G.A §31-33-3, effective July 1, of each year, the costs related to medical record retrieval, certification and copy may be adjusted in accordance with the medical component of the consumer price index. Beginning July 1, 2015, the Department of Community Health (DCH) will be the state entity responsible for calculating the annual inflation adjustment and publishing the revised rates for medical records retrieval. Accordingly, the rates effective July 1, 2016 are as follows:

  Previous Effective
July 1, 2016
Search, Retrieval and Other
Direct Administrative Costs
Up to: $25.88

$25.88

Certification Fee Up to Per Record: $9.70 $9.70
Copying Costs for Records in Paper Form Per page for pages 1-20: $0.97 $0.97
Per page for pages 21-100: $0.83 $0.83
Per page for pages over 100: $0.66 $0.66
Note: Rates do not apply to records requests necessary to make or complete an application for a disability benefits program or vocation rehabilitation program.

Also, please note that the State Board of Workers’ Compensation has instituted medical record retrieval rates that apply specifically to workers’ compensation cases. For information on these rates, please contact the State Board of Workers’ Compensation at 404-656-2048 or visit the website at http://sbwc.georgia.gov. For inquiries and rates pertaining to medical records retrieval for disability claims, please contact the Georgia Vocational Rehabilitation Agency at 678-639-2307.

For further questions regarding current medical records rates, please contact the Georgia Department of Community Health’s Office of Constituent Services at 404-656-4496 or send email to constituentservices@dch.ga.gov.